Association Acumen, LLC, Menomonee Falls, WI
Full-time Opportunity for an Experienced Meetings Manager
Seeking an experienced meeting planner (CMP preferred) to work with multiple client associations planning a variety of meetings in beautiful national and international settings, including annual conferences, educational seminars, board meetings and more! Do you have experience planning complex meetings with multiple concurrent events? Are you up to date on the latest technology innovations in the field, including mobile apps and more? Are you open to complex logistical challenges while working in a high energy team environment? We offer a highly competitive salary and great benefits!
POSITION RESPONSIBILITIES: (40 hours/week. Overtime required during meetings and high volume periods, as needed.)
The position will assist the Director of Meetings and the Executive Director with planning and execution of meetings. Duties may include:
Meetings Coordination:
Serve as contact for Conference Task Force Chair and Education Task Force Chair; coordinate meetings; develop agendas; produce minutes
Establish online registration portal; manage registration; produce weekly snapshot reports
Maintain sponsor and vendor contacts lists
Compile operations manual; identify transportation options
Place A/V and food and beverage orders; maintain golf outing registration list; create post-meeting report
Manage exhibitors
Program Development
Write website and conference program content; develop PowerPoint speaker template
Write annual meeting script in conjunction with staff and volunteer leaders
Coordinate speaker arrangements; maintain and update conference schedule; plan special events
General administration: Support Association Acumen and client teams by drafting correspondence, coordinating conference calls, scanning and maintaining files. Any other duties or projects, as requested.
Skills / Requirements
Must:
Be proactive and ambitious
Be nimble and tenacious, adaptable to ever-changing client environments in the Association Management Company business model
Be creatively gutsy, take pride in excellence and be able to suggest improvements for efficiency
Open to challenges that provide for continuous growth and evolution
Have demonstrated work ethic, great communication skills (both written and spoken)
Enjoy being thoroughly organized with great attention to detail; able to juggle multiple projects simultaneously
Be able to travel 4-8 weeks per year, including internationally
Please send resume and cover letter stating how you fulfill the skills and requirements for this position to skoehler@associationacumen.com.
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Sandra Koehler CAE
Compliance Director and Association Specialist
Association Acumen, LLC
Menomonee Falls WI
(414) 359-1676 (1114)
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