Taking a Conference Virtual

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1. Taking a Conference Virtual

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Andrew Heidtke

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Posted 06-08-2020 03:46 PM
Hello,

ACEC WI is looking at our options for a virtual conference. We would like to host around 25 breakout sessions live but also offer the recordings as on-demand options. We will be charging for it. I'd like to know:

1. If you have hosted a similar virtual event, did you charge per session or for the full slate?
2. Did you use a specific company to produce the sessions?
3. For the on-demand portion, how did you ensure that only people who paid were able to watch (so that they don't just take a link and send it to the rest of their company).

Any help is appreciated. Thank you!

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Andrew Heidtke
Advocacy & Membership Coordinator
ACEC WI
Madison WI
(608) 257-9223
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2. RE: Taking a Conference Virtual

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Martin Tirado

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Posted 06-09-2020 08:54 AM
Andrew, We are in a similar planning stage. We are charging for our virtual Symposium which provides a registrant access to all the live sessions and trade show. It also gives them one 'track' of pre-recorded sessions. The tracks are by subject area/job role specific, we are planning 4 separate tracks.

For production of the pre-recorded sessions, we are just doing it in house using either GoTo or Zoom.

For question #3, that's tough to control. I don't believe we have entirely figured it out yet but part of it is going to be the honor system.

Martin B. Tirado, CAE
Chief Executive Officer
Snow & Ice Management Association, Inc.
p: 414-375-1940
https://www.sima.org/show/home
martin@sima.org
http://www.sima.org/

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3. RE: Taking a Conference Virtual

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Tom Graybill

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Posted 06-09-2020 12:49 PM
Hi Andrew,

We are helping several clients with virtual events. Happy to talk through options.

Thanks!
tom

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Tom Graybill
VP, Sales
Tri-Marq Communications, Inc.
Milwaukee WI
414-223-4380
tom@trimarq.com
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4. RE: Taking a Conference Virtual

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Ingrid Wadsworth

Posted 06-09-2020 01:07 PM

We are in the midst of our virtual conference this week. We have a lot of lessons we have learned and are learning that I would be happy to share with WSAE. We did hire a production company, we did charge, and we took a position that only registrants received credit towards their certification credits. I can share much more. Check out our landing pages at www.asfpmconference.com

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